[An edited version of this article was originally published in the April 14, 2016 issue of Field Service Digital.]
Customer service has always been important, but never more important than it is in today’s services-oriented environment. More and more companies are measuring customer satisfaction, and the tools for monitoring field service performance are becoming both more sophisticated and more pervasive among the leading businesses in every field.
Undoubtedly, your organization is already measuring, monitoring, and trending customer satisfaction performance on a regular basis. However, it is important to acknowledge that it is actually the field technician that is the principal, if not sole, representative of the company to ever set foot at the customer’s site (after the initial equipment sale) and, as such, each customer’s degree of satisfaction will be largely dependent on its relationship with the field tech – personally. Fair or unfair, this is the case, and the organization’s overall customer satisfaction ratings will ultimately depend on its field technicians’ ability to deliver exactly what will make their customers happy.
Past studies have shown that what really makes customers unhappy is having to deal with someone who does not take ownership of the situation when a problem has occurred. Since, in most cases, the field technician will typically only be called to the customer site after a problem has occurred, the customer will be waiting for him or her to arrive to fix all the problems, make everything work, and leave them much happier than they were when they first arrived on-site.
They will be looking for an informed and well-prepared service technician to arrive on-site – one who can articulate what needs to be done, communicate in a language they can understand, and make the repair as quickly as possible – without disrupting any of the ongoing business operations. Therefore, the more information the field technician has available in advance with respect to the customer profile, the equipment history, and any previous service call activity, the better prepared it will be to deal directly with the key concerns of the customer – and this, in turn, will likely set the stage for able to making the customer happy.
Most companies look for a variety of character traits, skills, and experience when they are hiring for customer service and support-related positions (especially for field technicians). These typically include:
- Problem solving ability
- Skill in handling tense, stressful, and multi-task situations
- Strong sense of responsibility and accountability
- Good communication skills
- Business writing skills
- Knowledge of relevant processes
- “People skills” with both customers and co-workers
- Compassionate, customer-oriented attitude
- Strong desire to help customers
- Computer skills or aptitude
- Data entry, processing and other diagnostic skills
- Vocational training degrees are desirable and oftentimes required
- Technical and/or Services-related certifications
If the field technicians already have all of these character traits, skills, and experience – plus a strong commitment to providing customers with “total solutions” for their service and support needs – they will find themselves in a good position to deliver exactly what their customers want to make them happy.
However, being able to deliver what will make customers happy also requires having the proper frame of mind for doing so. For example, if the field technician is personally not happy when it arrives at the customer site, then chances are it will also be unable to make its customer happy. While no one can be expected to be in a good frame of mind all of the time, it is more a matter of putting on your “game face” whenever there is contact with customers, than trying to hide anything from them.
There have been many studies conducted to measure the degree to which a service technician’s attitude influences the customer’s satisfaction – or dissatisfaction. This is commonly referred to as the “transference of satisfaction”. What this basically means is that an unhappy service technician is more likely to make his or her customers unhappy, whereas a happy service technician will be more likely to garner higher levels of satisfaction from customers.
Of course, making the customer happy is not exclusively dependent on the service technician’s frame of mind; however, this is always likely to have at least some impact on the situation – and usually not in a good way. Therefore, it is incumbent upon the service technician, as the principal on-site “ambassador” for the company, to make sure that its interactions with customers are always cordial, constructive, informative, and resulting in the main task at hand – namely, fixing the equipment, and letting the customer get back to business as usual.
[For more articles on similar topics, and for a wealth of field service-related information, please be sure to visit Field Service Digital.